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Room Capacity & Seating Guide

For any type of party, it is crucial to consider the appropriate amount of space needed to accommodate the number of guests you plan to host. A cocktail party will certainly have different spacing needs than a formal sit-down dinner. Here are some suggestions to help you plan the perfect amount of space necessary for your event.

Room Capacity

The ultimate room layout will have a large impact on the number of people you can accommodate however a good indication can be achieved by following this simple rule.

  • Multiply length times the width of the area or room to arrive at total square footage. (example: 40’x40’ = 1,600 square feet).
  • If using round tables you then divide this figure by 10 to get the maximum number of people who can be easily and comfortably accommodated within the space you have.
  • If using rectangular tables then you divide this figure by 8 to get the maximum number of people who can be easily and comfortably accommodated within the space you have.

Seating Arrangements

The type of party you are hosting will have a large impact on the layout you want to achieve in your room.  A cocktail party will certainly have different spacing needs than a formal sit-down dinner.  Here are some suggestions to help you plan the perfect amount of space necessary for your event.

Cocktail Parties

Standing:     6 square feet per person

Partial Seating:     8 square feet per person

 

Dinner Parties

Standard Banquet tables:     8-10 square feet per person

Round Tables of 6, 8, 10, or 12:     10-12 square feet per person

Classroom Seating (rows):     10 square feet per person

 

Theatre Style Guidelines

Measuring from chair back to chair back, allow 30 inches between rows of chairs. For maximum comfort, increase the space allowance between rows. Divide the audience seating area in square feet by 10 for maximum seating.

The formulas and dimensions used above allow for chair aisles and passage aisles. Increase allowances to accommodate wide traffic aisle(s), columns, service doors and unique room shapes.

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